Advance Scale Company (United States) - ADVANCE SCALE is looking for passionate and driven individuals to join our team! Join us as we continue to grow as a leading provider of industrial weighing equipment services and material handling solutions throughout the Mid-Atlantic region. Advance Scale values the contributions of individual team members, while celebrating team engagement through collaboration and ongoing training opportunities. Our Core Values guide us in providing a supportive and productive working environment, while challenging our team members through investment and succession planning.
Position Objective:
The primary responsibility of the Accounting Clerk is to maintain various accounts payables and receivables functions, including daily financial entries and reconciliations, and to assist the Finance & Accounting Manager in various accounting duties as assigned.
Reports to:
Finance & Accounting Manager.
Essential Duties and Responsibilities (Other duties may be assigned to meet business needs.):
Accounts Payable Tasks:
- Setup new vendors, including providing ADVANCE credit references
- Flag AP vendor invoices for Use Tax, if applicable
- Process vendor payment checks weekly
- Research vendor statements, calls and discrepancies
- Synchronize new vendors within Sage300
- Process Choice Care card reimbursements
- Bank reconciliations
- Setup and maintain EZ pass and WEX for all company vehicles
- Imports approved vendor transactions into payables
- Obtains all non–project and administrative invoices and distributes to the appropriate person for review and approval including:
- VP of Sales & Operations
- Fleet Manager
- F&A Manager
- Post invoices into A/P for non-project and administrative purchase orders
- Processes credit card monthly statements with receipts
- Cut checks weekly- distribute for signatures, receive and send to customers
- Supports the processing of RMAs and credits
Accounts Receivable Tasks:
- Apply customer payments & prepare daily deposits
- Process credit card payments, processing fee and credits
- Make adjustments to accounts as needed for items including write-offs, sales tax and credits
- Apply daily Cash receipts
- Process check payments using the remote deposit machine
- Apply ACH payment requests from customers and print notifications
Other Accounting Functions:
- Provide COI to customers upon request and approval
- Manage tenant rental spaces through Scaleworks
- Open mail and distribute, including signing for deliveries at front office
- Maintain integrity of AP, ensure that every open payable has an approved invoice for payment
- File paid & unpaid invoices and statements
- Produce all recurring entries
- Assist F&A Manager in monthly closing activities
- Prepares analysis of accounts
- Record daily transactions for online banking report
Qualification/requirement:
- High School Diploma or equivalent
- Two or more years related experience and/or training
- High attention to detail, solution-driven, and action-oriented
- Able to work independently and collaboratively across departments
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